![]() ![]() Your editor will then be in “plain text mode” so you can paste in your text from Word or another word processor. Inside the classic block, click on the Paste as text icon: Or you can find out more about our Word template service here.If your MS Word document has heavy formatting and doesn’t paste cleanly, you can try pasting it in as Plain Text inside of a classic block. If you’ve answered yes to any of the above, be sure to contact us today (if you haven’t already) to talk to us about creating Word templates for your business. Will having a well-designed template for the document help reinforce your professionalism? And in so doing, make a good impression on your current and prospective clients?.Does the document contain a structure and/or content that always remains the same?.Is it a document you use regularly within your business?.Consider the following to help you decide: The next step is to decide which of your business documents should be set up as templates. So you now know the difference between a Word document and a Word template. How to decide if a template is required for your business document The Type of file section (on the General tab) shows the file type and extension. Right click the file and select Properties. ![]() The quickest way to tell the difference between a Word template and a Word document is by the file’s Properties via File Explorer. How to tell the difference between the two formats Content from the original document that should be deleted or updated (e.g.Set styles, formatting and layouts can change and/or become diluted as you create more and more documents.And one that includes building blocks to make your job easier That’s because you’re not working from a well-structured and comprehensive template. It takes longer to format your document.Here’s what you run the risk of when you create a new document by copying and modifying an existing document: I’ve written previously about why it’s a good idea to use Word templates. Pitfalls of using a Word document in place of a Word template And then changing the content as required. That is, copying a document to create a new document. So you should never use them as a substitute template. They also have access to building blocks saved within the template (if any exist).Įven though Word documents look identical to templates, they’re not. Word documents adopt styles, formatting, layouts and content from the attached template. So every Word document has a template attached to it. They’re always created from a template – either from Word’s Normal template, or from a customised template document. Word documents are the documents you use everyday in your business. That way, you can revert to the original document should any mishaps occur! What is a Word document? Note: if you do decide to save your templates using the second option, be sure to keep a back up copy of all your templates. This, however, isn’t ideal because it makes it easier to modify and/or overwrite your template. And then open a copy of the template by double-clicking the file in File Explorer. This works best when templates are saved in a personal or workgroup templates folder.īut you can save a template anywhere within your file system. When you create a document from a template, you open a read-only copy of the template. How the settings in your Word template are preserved It’s the base from which you create Word documents. An example building block is a cover page with an alternative layout.Īs you can see, a Word template is essentially a blueprint. So they make it easier and quicker for users to format a document. Building blocks are elements or grouped elements that are inserted with the click of a button. Templates can also include building blocks or drop-in elements. Text that’s required in every report document, e.g.A table of contents, and a table of figures (where relevant).A cover page, with fields to add title and report details.So, for example, a Report template would contain: What is a Word template?Ī Word template includes only the styles, layout, formatting and content needed for all documents created from that template. And what the pitfalls are when you use a Word document as a substitute template. So read on to find out the difference between a Word template and a Word document. And yes, you can use a Word document in place of a template. Word documents and Word templates are not one and the same thing, even though they may appear to be. ![]()
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